Get ready for you to learn How to check and increase Outlook Mailbox size limit, because we've got that covered here.
This post will show you how you can view the limit of your mailbox size using the new Outlook desktop application and also using Microsoft Outlook and how you can increase it. Outlook sets a default storage limit on your mailbox depending on the type of account you have. The default mailbox size of most Outlook.com users is 15 GB, while on subscription to Microsoft 365, the limit goes up and increases to 50 GB-100 GB depending on the package. With this capacity, you can save a lot of files and emails. You cannot send or receive emails if your storage capacity has reached its maximum limit, until you raise your storage capacity or clear up space in your mailbox.
How to Check and Increase Outlook Mailbox size limit
In the following sections, we will guide you on how to check and increase the Outlook mailbox size limit so that you can avoid interruptions and have a smooth email experience.
Check Mailbox size limit in Microsoft Outlook
Run Microsoft Outlook from your desktop. In the left pane, find your mailbox and right-click on it. Then click on Data File Properties.
In the General tab of the Outlook Properties window, locate the Folder Size button and click on it.
This opens a Folder Size pane which displays the current size and space utilization of your mailbox. You can view the size of the Mailbox and its subfolders in kilobytes.
To get MB, shift the decimal point three places to the left, and to get GB, shift the decimal point six places to the left. Using 4842 KB, that would be roughly 4.8 MB.
Check Mailbox size limit in the new Outlook app
Launch the newly redesigned Outlook desktop app. Click the gear icon (Settings) at the top right end.
Select Accounts > Storage from the Settings window.
Click Email storage to see not only the total size taken up, but also the size of your Inbox, Drafts, and Sent Items.
Mailbox size limit check in Outlook.com
Along with doing it in Outlook, you may apply a similar option to check the size of your mailbox in Outlook.com.
Log in to your Outlook account through any web browser. Launch Outlook.com and click the Settings icon at the top right corner of the page.
In the left sidebar, click the General option in the Settings box to open storage options.
Here, you have information about the size of your mailbox, in general, the storage size, and how much of it you currently consume.
Increase Outlook Mailbox size limit
A feature available to upgrade in Outlook.com is a membership with Microsoft 365, where, depending on the plan taken, the maximum mailbox size is increased from 15 GB to 50 GB or more.
Generally speaking, the size of the mailbox in Microsoft Outlook for Business and the new Outlook desktop client depends on your subscription plan or the settings of your organization's Exchange Server.
In the event that you are on a business-oriented plan with Microsoft 365, it offers as much as 100 GB of storage for mailboxes; you can always upgrade to a higher-tier plan. If you are on Exchange Server, then you can use the Exchange Admin Center to request that your IT administrator change the mailbox size limit. You can decrease or increase the size of your mailbox size limit in a few easy steps. The dimensions of Outlook Mailbox size can be reduced by using the Mailbox Cleanup tool provided in MS Outlook or by compressing the Outlook Data Files. Alternatively, to use Outlook.com go to Settings > Storage for outlook.com. It will display usage by folder; you can select to delete everything older than 3, 6, or 12 months, or all items permanently.
Deleted Items folder: It is good to clean the "Deleted Items" directory regularly and ensure that unnecessary emails have been removed from there once and for all. This will prevent their continuity in occupying the space that could be well availed for storage.
Cleaning your "Junk Email" folder: It is a good practice to regularly clean your Junk Email folder, because spam and other messages that land in this folder will occupying too much storage space over a certain period of time.
If you want to fasten the process of deleting or moving unsolicited emails from specific senders, you can use the "Sweep" feature. You can manage frequent messages and keep your inbox from getting clogged.
You can archive older items manually or set it to archive automatically with Outlook periodically. You can take them out of your inbox at any given time while still having them for use later.
Attach files to emails from OneDrive or other cloud storage to prevent huge files from blocking up your inbox.
These are the techniques that really you have to consider often so that your Outlook inbox may always remain little and organized.
That's all about How to check and increase Outlook Mailbox size limit. Hope the above guide helped you the most.
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